- Assess the needs of participants briefly to assure their basic expectations will be met.
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- Decide who will be the best speaker/s or resource person/s for the session.
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- Assign speakers/resource persons corresponding to the above components.
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- Session is worthwhile if there are at least five to six participants and two resource people, excluding the organizers.
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- Agenda: The agenda must be carefully structured because the time is limited to a three-hour session. Participants often need more time to interact with the resource persons. The best way to control the group process is to allow equal time to each resource person to present, followed by the facilitation of questions and answers. Encourage resource persons to give handouts if possible.
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- Encourage resource speakers to share their successes but also their dilemmas and issues at the time of career decision making.
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- Prepare a list of participants and prepare their name displays by writing in block letters on one side of a folded paper.
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- Prepare handouts and make copies of all the information you want to share with the participants, particularly fact sheets, important addresses, websites, etc.
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- Prepare an evaluation form and make enough copies for all.
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- On the day of the session, make the room arrangement in a circle format to allow for maximum interaction.
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- Following the session, enter your own field notes about what worked and what did not work so you can improve future sessions.
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